Sharing straight from a location or project is the fastest way to give someone access to one specific thing. It uses the same access levels and bundles as a full invite — see How sharing & access works for the concepts. The difference is that you start from the place you want to share, so the scope is already set for you.
Before you start
- You need Manage access on the location or project (or be a Portfolio Admin).
- Open the location you want to share from.
Share a whole location
1
Open the people panel
On the location, click the stack of member avatars in the header. A panel opens listing everyone with access, split into a Location tab and a Project tab so you can see who's at the building level versus who's on individual projects.
2
Click Invite members
Click Invite members. Because you started from this location, the invite is already scoped to it — anyone you add becomes a Location Member with access to every project in this building.
3
Add emails and choose what they can do
Enter their email addresses, then pick a bundle — View, Download, or Manage. Optionally turn on Billing access and add a message. Click Invite to send.
Share a single project
To share just one project — say, the BIM model but not the site-monitoring photos in the same building — start from the project instead.
4
Open the project and invite from there
Open the project (from its tab on the location), open the people panel, and choose Invite members there. The person becomes a Project Member — they see only this project and its files, and nothing else at the location.
This is how one building holds separate teams
Share the BIM project with your design contractor as a Project Member, and the site-monitoring project with your inspection team as separate Project Members. Neither team sees the other's data, and you never had to create duplicate locations.
Keep a project private with restricted visibility
By default, every project at a location is visible to that location's members. When something is sensitive, an admin can restrict a project so only the people explicitly added to it can see it.
Restricted projects are completely hidden
People who aren't members of a restricted project don't see it at all — not even its name — and the matching tab simply shows no data for them. Restricting a project is what lets you separate confidential work inside a building that other location members can otherwise browse freely.
Once people have access, you can adjust it anytime — see Change or reduce access and Manage members & invitations.